SCAA Annual Meeting Minutes - August 22, 2020
Styx Classroom - DNR Columbia 

In attendance:  Daniel Thomas - President, Lance Tidwell - Vice President, Dayton Colie - webmaster (and interim Secretary/Treasurer), Beth Anctil - incoming NFAA director/coordinator

Club Representation:  Perry Burns for Keowee Bowmen
			Al Brandon for T.A.B.
			Beth Anctil for Sandune
			Lance Tidwell for Midlands
			Not Represented - Toxophilite

Discussion - Hold indoor tournaments at multiple locations across the state in order to boost participation.  
- Possible conflict with “no tournaments elsewhere during state tournaments” rule - it was determined that all of these are all state championship shoots.  
	-	This will only work for indoor tournaments due to the character of venues for outdoor tournaments.
	-	Vegas Tournament will be held at three clubs (Midlands (Jeffries), Keowee, and Sandune (Eastern Sales). January 29,30 & 31
	-	Five Spot will be held at Midlands (Jeffries Archery) and Sandune (Eastern Sales) March 5,6, & 7
Result:  SCAA clubs and board of directors agreed to try the new format.  Beth Anctil motioned to vote on dates/format for indoor tournaments.  Al Brandon 2nd the vote - everyone approved the dates and format.

Discussion - Midlands proposed to move to Lower Region so there are two clubs in the Lower Region.
Result: All approved

Discussion: Finances/ Banks - Sandra Spears resigned from her Secretary/Treasurer position on  August 21, 2020.  Dayton Colie will take over as Interim Secretary/Treasurer in addition to his webmaster duties for the remainder of the term.  Dayton will start a new bank account at South State Bank, and new protocol will be adopted for submitting shooter reports and direct deposit of SCAA shooter fees. (shooter reports can be sent digitally, checks can be direct deposited by clubs).

Duties for each board position were briefly discussed.  

The idea of splitting the Secretary/Treasurer Position may be brought before the membership before the next election cycle for the position in 2021.

Election Results for 2020 were discussed:  
Daniel Thomas shall remain President
Beth Anctil is the new NFAA Director
Dayton Colie was re-elected as webmaster

Rule/Format Changes to SOY
Discussion - Add 2 Circuit shoots to SOY in addition to state, so it will be 4 spot shoots, 3 3D shoots.  Any 2 Circuit shoots 2 high scores  - 
Keowee motioned it, TAB 2nd it. 
More  Discussion - Dayton mentioned he would like prescribed shoot times and assigned groups for SOY  It was put to vote - 4 for 2 against - More 3D will be added to SOY
Discussion - Add Senior Women’s Known Class 
Motions etc Lance Proposes - Betty 2nds - Senior Women’s Known 40   Vote passes

Super Senior Class - change from unknown to known - Vote Passes

**The Chart for 3D stakes needs to be updated**

Discussion: Al Brandon at TAB proposed to Move Hunter Unlimited back to Unknown - Motioned by Keowee, 2nd by webmaster - passed unanimously  - fixed pins shooters that wish to shoot 40 yards known can move to 40 Outlaw.  

Discussion: Number of Targets - Discussion about moving from 20-25.  It’s agreed that it will be left up to the club.  State Tournaments/Circuit shoots will be 25 Targets for the sake of unity.  Club can shoot 20 Targets.  No vote, left as is.

Discussion: Kids known or unknown - no motion, left as is - unknown.  Kids who want to shoot known yardage with fixed pins can shoot Bow Novice.  (It’s the same stake as open youth - 30 yards max). No Vote, left as is

Discussion: Add Crossbow Class - Danny brought it up - Club’s discretion - not going to be a SCAA class - leave as is - up to clubs.  No Crossbow classes in NFAA spot shoots.  No vote - left as is.

Discussion: Walkthroughs - Discussion of risk - NFAA range regulations were brought up.  Keowee uses them, Sandune uses them.    No vote, left as is  with reminder for all to check NFAA range regulations

Discussion: Charging kids at all shoots - no vote, left as is - up to club

Discussion - Membership voting at meeting:
State Constitution - each club gets one vote, each board member gets one vote.
Handbook - any shooter with suggestions bring it up to a club member/board member
Individual Memberships
	-	Any issues members can bring to Board of Directors to bring stuff to board of directors.

Discussion: Tobacco products outlaw at shoots?  Designated areas - Smoking and Vaping?  
No smoking or vaping on course at State Championship Tournaments.  Non State championships are up to the club’s discretion.  Board can step up to say stuff to people not smoking - leave this alone, monitor it.  Make it clear on facebook that this change is being considered - to outlaw all tobacco products at all events, and that SCAA is counting on the decision making wisdom of its membership to not make this turned into a “hard rule”.  

Discussion: Fee increase from $15 to $20 is brought up by TAB.  The price of targets has gone up dramatically - for example Keowee spent $10k on targets recently.  Everyone felt it’s better to keep it at 25 targets and charge $20.  Motion to go to $20 max per shooter and Max of $40 per family.  Sandune 2nd - It passed.   Motion to go to $25 for Money Class - up to club discretion
Proposal Change Known $50 to Known $50 Money Class - Motioned Keowee - Sandune 2nd - It Passed 

Discussion: Motion to pay webmaster for performing additional duties required of taking over Secretary/Treasurer job  $200 instead of the normal $100.  Motioned by Lance, 2nd by Danny - passed by all 
 - 
Someone brought up a centralized 3D state championship.   All agreed this is logistically difficult.  Everyone agrees mid-state 3D champs would be cool.

New Business
Secretary/Treasurer - Split position for election in 2021 - decided to look Re-delegating some of the Secretary Treasure jobs to other board positions.  Follow up  - decide divide up, make decision, send out to membership, get election, then send out nominations.  Move stuff to webmaster and VP.  

Shoot Schedule - subject to change
	-	 Please note, TAB and Keowee will select their circuit shoot dates after the WNC annual meeting.
January Keowee 3D Freeze - 16th and 17

January 23&24 = TAB

January 29 & 30 - Vegas - 3 locations - Keowee, Midlands, and Sandune

February 6&7 - Chiller @ Keowee

February 20 &21 - TAB  

March 5,6 & 7 - Midlands & Sandune - State Indoor

March 13 &14 - TAB

March 20 & 21 - 3D at Sandune and 3D Spring Fling @ Keowee

April 3 & 4 - Easter

April 10 &11  - 900 and Circuit 3D - Sandune

April 17 & 18 3D Spring Challenge - Keowee

May 1 & 2 - TAB

May 15 & 16 - International  & 3D Circuit - Sandune 

May 22 & 23 - Classic - Keowee 

June 5 & 6 - TAB 

June 12 &13 - Field (12) and Hunter (13) - 

July 17 &18 - Summer Sizzler - Keowee

July 24 - State 3D Champs - Keowee 

July 25 - Challenge Shoot @ Keowee 
August 7 WNC champ @ TAB 

August 14 &15 - Bowhunter Jamboree - Keowee